- Study protocol
- Open Access
- Open Peer Review
Imaging use for low back pain by Ontario primary care clinicians: protocol for a mixed methods study – the Back ON study
BMC Musculoskeletal Disordersvolume 20, Article number: 50 (2019)
At any one time, one in every five Canadians has low back pain (LBP), and LBP is one of the most common health problems in primary care. Guidelines recommend that imaging not be routinely performed in patients presenting with LBP without signs or symptoms indicating a potential pathological cause. Yet imaging rates remain high for many patients who present without such indications. Inappropriate imaging can lead to inappropriate treatments, results in worse health outcomes and causes harm from unnecessary radiation. There is a need to understand the extent of, and factors contributing to, inappropriate imaging for LBP, and to develop effective strategies that target modifiable barriers and facilitators. The primary study objectives are to determine: 1) The rate of, and factors associated with, inappropriate lumbar spine imaging (x-ray, CT scan and MRI) for people with non-specific LBP presenting to primary care clinicians in Ontario; 2) The barriers and facilitators to reduce inappropriate imaging for LBP in primary care settings.
The project will comprise an inception cohort study and a concurrent qualitative study. For the cohort study, we will recruit 175 primary care clinicians (50 each from physiotherapy and chiropractic; 75 from family medicine), and 3750 patients with a new episode of LBP who present to these clinicians. Clinicians will collect data in the clinic, and each participant will be tracked for 12 months using Ontario health administrative and self-reported data to measure diagnostic imaging use and other health outcomes. We will assess characteristics of the clinicians, patients and encounters to identify variables associated with inappropriate imaging. In the qualitative study we will conduct in-depth interviews with primary care clinicians and patients.
This will be the first Canadian study to accurately document the extent of the overuse of imaging for LBP, and the first worldwide to include data from the main healthcare professions offering primary care for people with LBP. This study will provide robust information about rates of inappropriate imaging for LBP, along with factors associated with, and an understanding of, potential reasons for inappropriate imaging.
Low back pain is the world’s leading cause of disability due to non-fatal health outcomes from diseases and injuries, and presents a major societal and individual burden [1, 2]. Low back pain is one of the biggest public health problems in Canada; at any one time, one in every five Canadians has low back pain , and it is the second most common symptom, after a cough, seen in family practice [4,5,6]. Each year in Canada, direct treatment costs for low back pain exceed CAD$8 billion , with significant additional societal costs associated with losses in worker productivity and associated disability payments.
For people with low back pain who seek care, the most common providers of choice are family practitioners, chiropractors and physiotherapists . However, management of low back pain in these settings is not always concordant with recommended evidence-based practice [9,10,11]. Plain film x-rays are over-utilised [12, 13], and computed tomography (CT) and magnetic resonance imaging (MRI) are increasingly being utilised when not clinically indicated .
For patients presenting with low back pain to primary care providers, serious pathological cause is rare and up to 99% of people have “non-specific low back pain” . Non-specific low back pain means pain is not attributable to a recognisable, known specific pathological cause, such as infection, tumour, fracture, or cauda equina syndrome . Despite this high percentage of patients presenting with non-specific low back pain, imaging rates in the primary care setting are high .
Multiple international clinical practice guidelines consistently recommend that diagnostic imaging tests are not routinely indicated for people presenting with non-specific low back pain because it can lead to inefficiencies and waste in the healthcare system [17,18,19,20,21]. Imaging for these patients is of limited diagnostic value, provides no benefits for function, pain, or disability [22,23,24,25], may lead to worse health outcomes [26,27,28], and exposes people to unnecessary radiation (for x-ray and CT) . Imaging may also lead to unnecessary invasive diagnostic procedures and subsequent treatment, increased waiting time for people who are in need of appropriate diagnostic imaging, poor utilisation of human resources, and excessive costs [30,31,32,33].
Despite evidence of the overuse of imaging for low back pain in other high-income countries [9, 11, 16], in Canada, there is no up-to-date information of the extent of this problem. An Ontario Institute for Clinical Evaluative Sciences (ICES) report indicated that from 1992 to 2001 the rate of CT scan and MRI use for low back pain management by family doctors in Ontario increased, along with a substantial increase in costs . As well as now being out of date, this report did not determine appropriateness of imaging, nor did it examine imaging utilisation in primary care settings other than family practice. We need a better understanding of the extent of, and the factors associated with, inappropriate imaging for people with low back pain to inform effective knowledge translation interventions [35, 36].
To inform effective knowledge translation interventions relevant in Canada, we need to determine current clinician and patient beliefs. A recent systematic review of qualitative studies identified that clinicians lacked content knowledge of low back pain guidelines . The few studies that have examined patient-related factors found that two out of three people had inappropriate beliefs about the use of imaging in low back pain [38,39,40], and most patients with low back pain expected to receive imaging [41,42,43]. Knowledge translation interventions are often unsuccessful because they do not adequately target the key determinants of the behaviours that need to change [44,45,46], whereas effective knowledge translation interventions have a strong rationale and address modifiable barriers and facilitators to the uptake of evidence-based care . Thus, there is mounting evidence suggesting that the design of knowledge translation interventions requires a more systematic approach with a strong rationale for the chosen design and explicit reporting of the intervention development process [48,49,50].
We need a better estimate of the extent of inappropriate imaging for low back pain in Canadian primary care. We also need to obtain reliable information to inform the design of effective knowledge translation interventions to improve the quality of low back pain care. This project will provide new knowledge to inform the design of tailored strategies to reduce inappropriate imaging for low back pain. These interventions will have the potential to improve the use of healthcare resources and reduce harm to the vast number of people who seek care for low back pain in Canada.
Our overall project goal is to inform the design of evidence-based and theoretically-informed knowledge translation strategies to reduce inappropriate imaging for people with low back pain in Ontario, targeting primary care clinicians, patients and the public. To achieve this goal, we will undertake a mixed methods study incorporating an inception cohort study (Study 1) and a qualitative study of primary care clinicians and patients (Study 2).
To determine the rate of, and factors associated with, inappropriate lumbar spine imaging (x-ray, CT scan and MRI) for people with non-specific low back pain presenting to primary care clinicians in Ontario.
To determine the barriers and facilitators to reducing inappropriate imaging for low back pain in primary care settings.
To determine differences in rates of recommending imaging among types of primary care clinicians.
To describe demographic characteristics and patterns of care for people with low back pain in primary care settings.
Methods for study 1
Clinician and patient recruitment
Clinician participants (n = 175) will comprise 50 each from chiropractic and physiotherapy, and 75 from family medicine. We are recruiting more family medicine clinicians than the other professions because lower numbers of patients with low back pain attend family medicine than chiropractic and physiotherapy. Our partner organisations will promote study participation via their normal communication strategies to their clinician members. We will invite clinicians in community-based practices chosen randomly from the lists of all registered clinicians in Ontario. From the College of Physicians and Surgeons of Ontario we will select only family doctors. From the College of Physiotherapists of Ontario we will select only physiotherapists whose primary work site is primary care. From the College of Chiropractors of Ontario we will use the full list.
We anticipate a 30% response rate based on our previous experience [51, 52], hence we will approach at least 600 clinicians to reach our sample size. To ensure the efficient use of project resources, we will target clinicians who practice in seven geographic regions within Ontario, Canada. These regions were selected to be representative of the mix of high and low population density areas, and different geographical regions: 1) Sudbury/North Bay; 2) Mississauga/Halton (Mississauga; Oakville; Milton); 3) Kitchener, Waterloo, and Guelph; 4) London, Ontario; 5) Central Toronto; 6) Southeast Ontario (Belleville; Brockville; Napanee; Smiths Falls; Kingston; Picton; Gananoque; Perth); 7) Ottawa region (Ottawa; Kanata; Nepean; Orleans).
We will invite clinicians to participate using a modified tailored design method  by sending a primer postcard, an invitation letter, two reminder letters and a telephone call. We will also use a snowball sampling technique, where, after clinicians are recruited, they will be asked to approach clinicians who work in the same practice, or other clinicians they know who they believe may be interested in participating.
Recruited clinicians will complete a baseline demographic questionnaire including: sex; age; training location; years in practice; and proximity of practice to imaging facility (see Additional file 1: Appendix 1 for questionnaire). Results of this questionnaire will be used to assess clinician representativeness by comparing to available province-wide clinician demographic characteristics and also be used as clinician-related factors when modeling inappropriate use of imaging.
Patient participants (n = 3750): Consecutive patients with low back pain will be invited to participate until up to 25 are recruited from each participating clinician. Research staff will visit each participating practice to train the practice staff and clinicians in the study procedures. To reduce possible selection bias, we will encourage practice staff at each location to follow a strategy suitable for their practice that maximises the chances of recruiting consecutive patients with low back pain. For clinicians in solo practice without reception staff, typical of some chiropractors and physiotherapists, clinicians will approach potential participants directly. For clinicians in circumstances where practice reception staff are likely to know in advance that a patient’s consultation is for low back pain, practice reception staff will be asked to inform every such patient about the study during the recruitment period and provide them with recruitment information to read in the waiting room. If the patient consents to participate, the practice staff will inform the clinician, who will then complete the enrolment process, including screening for participation.
We are allowing 12 months for patient recruitment; that is, approximately two patients with low back pain recruited per month per clinician, which is feasible based on incidence rates of low back pain presentations in these settings [4, 54, 55]. Practices will be offered reimbursement for staff time required to recruit patients and collect data.
Rates of patient recruitment will be monitored via contact from the research team to clinicians and practice staff approximately every 2 weeks. We will ask participating clinicians to keep a de-identified list of patients whom they approached, and to indicate how many were ineligible and how many declined participation. To reduce the risk of selection bias, practice staff, clinicians and patients will only be told that this is an observational study on the current management of low back pain in primary care, and not that lumbar imaging is the main focus. There is a lower incidence of low back pain presentations in family medicine compared to chiropractic and physiotherapy, so patient recruitment in this setting will require more support .
Clinician participants will be currently practising and providing care for patients with low back pain. Their practice must be a first point of contact for ambulatory care in Ontario, and they must be in good standing with their respective Ontario regulatory body. We will exclude family doctors who practice in academic family health teams due to the presence of residents rotating through these practices.
Patient participants will be eligible if they are consulting participating clinicians for the first time for an episode of low back pain, with or without leg pain, and they have an Ontario Health Insurance Plan (OHIP) number. Patients will be included if they are aged ≥18 years old with a new episode, or acute exacerbation, of low back pain. This is defined as the current episode of pain preceded by at least four weeks without significant low back pain; we define significant low back pain when average pain intensity is scored as 3 or more on a scale of 0 to 10, and the pain interferes with daily activities. Pain will be in the region bound by the lower ribs and the lower gluteal fold, with or without pain referred beyond this region. Patients will be excluded if they are pregnant, or if they are unable to speak and read English. Where possible, practice staff will use a checklist to screen potential patients for eligibility (see Additional file 1: Appendix 2). Otherwise, participating clinicians will screen patients for inclusion at baseline.
Data collection and data sources
After each patient consultation during the data collection period, participating clinicians will complete a handwritten 1-page encounter form (see Additional file 1: Appendix 3) for each of 25 consecutive consenting eligible patients with low back pain. There is one type of form for the initial encounter, and another, briefer form, for any follow-up consultations for the same low back pain episode. The encounter form is a modified form previously used in a chiropractic setting to systematically collect clinical data ; chiropractors reported that completing the form took 2–3 min per patient. The encounter forms for this project were piloted by two chiropractors, three physiotherapists and two family practitioners, who each recruited between two to five patients with low back pain over a six week period. Only minor changes were made to the form after the pilot study.
At the time of the patient’s initial consultation clinicians will record: key history and clinical findings; working diagnosis; diagnostic imaging ordered/taken; interventions provided or recommended; who is paying for the consultation; and, OHIP number for linkage purposes. Follow up encounter forms will be completed for each visit for up to 6 weeks to determine if any clinical indications for imaging arise. Six weeks was chosen because this is the time when people with low back pain are likely to be recovered, if pain is persisting they have progressed to the sub-acute stage, or if they have a pathological cause this is likely to be definitively diagnosed .
Patients will complete questionnaires at each visit for up to six weeks (Table 1 provides domains covered, and the Additional File (Appendices 4 and 5) includes the questionnaires). Patients will also complete online questionnaires at 3 months, 6 months and 12 months post-index visit (see Additional file 1: Appendix 6). Figure 1 documents the patient data collection time points throughout the study.
Participating patients will be followed for 12 months using Ontario health administrative data held by the Ontario Institute for Clinical Evaluative Sciences (ICES) to determine if any imaging was undertaken (plain x-ray, CT scan, MRI, fluoroscopy, positron emission tomography (PET) scan, ultrasound). Although plain x-ray, CT scan and/or MRI are most likely to be ordered for patients with low back pain, we will capture all related imaging to be comprehensive in the assessment of inappropriate imaging. ICES data will also capture whether a pathological condition develops (defined with diagnoses at more than two healthcare visits), and surgery and emergency visits related to such a condition.
Some imaging may not be captured by the administrative data. Approximately 12% of chiropractors take their own plain x-rays and this information will not be captured in ICES data ; completed encounter forms by these chiropractors will indicate whether they took lumbar x-rays, and this information will also be collected via the patient-completed questionnaires. Also, some patients in Ontario elect to go to a private facility outside Ontario and individually pay for imaging. This information will be captured via the patient-completed questionnaires.
The encounter, questionnaire and administrative data will be used to determine if any imaging ordered is inappropriate. We will apply a modified version of the American College of Radiology imaging appropriateness criteria for low back pain . If any of the following situations occur, including signs or symptoms indicating suspicion of “red flag” conditions , imaging will be considered appropriate: infection, tumour, fracture, or cauda equina syndrome (Table 3). If the clinical, questionnaire and administrative data are not suggestive of any of these conditions, any lumbar imaging ordered will be deemed inappropriate.
Data entry and coding
Trained secondary coders will undertake independent double data entry of encounter forms into the study’s purpose built database. Encounter data will be coded using the International Classification of Primary Care (ICPC-2), adopted by the World Health Organization as a classification system for primary care [61, 62], and for the chiropractic data ICPC-2 PLUS CHIRO . A quality assurance protocol to ensure reliability of data entry, including the development of computer-aided error checks (‘locks’) at the data entry stage, will be built into the database. Further range and logical data checks will be conducted within the database.
Data access plan
ICES, funded by the Ontario Ministry of Health and Long Term Care, links encoded population-based health information at the patient level. The practice-level and patient questionnaire data collected by the study team will be migrated to ICES for linkage. Analysis will be conducted using the following ICES datasets: OHIP database for imaging fee codes; OHIP Claims Database; National Ambulatory Care Reporting System Database for emergency room visits; Canadian Institute for Health Information Database for hospitalisation and surgery; Ontario Cancer Registry.
Sample size justification
The study will be adequately powered to determine factors associated with imaging behaviour, including both clinician (e.g. profession) and patient (e.g. severity and duration of pain) characteristics. We will compare inappropriate imaging rates among professions, assuming base imaging rates across the professions range from 10 to 45% [9, 11, 34, 64, 65]. Using an intracluster correlation coefficient estimate of 0.088 [66, 67], and 25 as the cluster size (3750 total patients), this study will have at least 95% power to detect an absolute difference in imaging rates between professions of 6%. For patient factors, we hypothesise that increased pain severity and increased pain duration may be associated with inappropriate imaging , this study will have at least 90% power to detect a 10% difference in imaging rates with each 2-point increase in pain severity measured by the numerical rating scale (0 to 10), or each 2-week increased duration of low back pain.
Quantitative data analyses
Characteristics of clinicians, patients and encounters will be summarised using descriptive statistics. We will calculate imaging rates per 100 low back pain patients with 95% confidence intervals and we will determine imaging rates for each primary care profession. We will undertake multilevel logistic regression analysis to determine the effects of clinician- and patient-level factors on inappropriate imaging. Clinician-level factors assessed will include age, sex, profession type, location of clinician training, clinician years in practice, ownership of imaging facilities, knowledge of imaging guidelines, and time spent with patient. Patient-level factors measured at baseline will include age, sex, race/ethnicity, insurance status, living in a metropolitan area, beliefs about usefulness of imaging, education level, duration/severity of low back pain, and three month measurement of satisfaction with treatment and adverse events. Patients consulting each clinician will form a cluster and will be considered as the second level in the multilevel logistic regression. We will also conduct a marginal logistic regression analysis to investigate the effects of clinician- and patient-level factors on inappropriate imaging and estimate the association between inappropriate imaging and explanatory factors in the marginal model using Generalised Estimating Equations. The analysis will allow examination of differences in results from the two models and determine whether the conclusions depend unduly on the model assumptions.
Methods for study 2
We will conduct semi-structured in-depth interviews with clinicians from each profession and their patients. Study 1 clinician and patient participants will be eligible to participate. We will purposefully approach individuals to provide a variety of views and perspectives, including patients who have, and who have not, been referred for imaging. Patients will be approached for an interview during the early stages of their management for low back pain so that their experience is recent. Clinicians will not be interviewed until after they complete their participation in Study 1 to avoid revealing the true nature of the study to them.
Our target sample size will be 30–45 clinicians (10–15 from each profession) and 30 patients (10 who consult each profession). Recruitment and sampling will cease once our data analysis has produced a stable set of findings and emergent codes no longer arise during data collection and analysis (i.e. once we have reached theoretical saturation) .
Semi-structured interviews will be conducted over the telephone by a project staff member. Interview questions will be informed by the Theoretical Domains Framework (TDF) to systematically identify barriers and facilitators to practising in accordance with best practice recommendations, focussing on the use of inappropriate imaging [69, 70]. Interviews will be audio-recorded and transcribed verbatim.
For clinician interviews, we will ask general questions about how they manage patients with a new episode of low back pain. We will ask about their knowledge of low back pain evidence-based guidelines to gain insight into the factors that hinder, or facilitate, clinical behaviour that is in accordance with the guidelines . For clinicians who order imaging, we will also ask about what benefits they feel they get from imaging when they refer for it, if they feel it changes their patient management, and how they use imaging information. The interview guide will be piloted with two clinicians from each profession prior to data collection to assess its comprehensiveness, practicability and acceptability. For patient interviews we will ask about their expectations and beliefs regarding the need for imaging for their low back pain, as well as more general questions about their beliefs and attitudes about low back pain, generated from items from the Back Pain Beliefs Questionnaire .
Qualitative data analysis
We will undertake content and thematic analysis of interview transcripts and both the manifest and latent content will be examined . Both clinician and patient datasets will be categorised in relation to consistency with guideline recommendations for imaging. Where possible, we will also explore the perceptions of the patient and clinician as dyads to understand how this interaction may influence imaging decisions. Data will be analysed to identify barriers and facilitators that influence clinicians’ clinical behaviour about imaging for low back pain. Factors will be thematically mapped to the domains of the TDF. Factors emerging on multiple occasions, or considered likely to influence clinical behaviour, will be deemed relevant to identify important theoretical domains. The initial analysis of interview data will be undertaken by a project staff member (with qualitative method expertise), and a random subset of 20% of interviews will be independently coded and analysed by a second researcher (research assistant or graduate student) as verification of the initial analysis. Concordance between coders will be determined and consensus reached. When discrepancies remain, these will be discussed with a senior investigator until agreement is reached.
Project advisory committee
Our project Advisory Committee comprises all investigators and representatives of the partner organisations. Partner organisations include the Ontario Physiotherapy Association, the Ontario Chiropractic Association and the Ontario College of Family Physicians. The committee meets at least twice each year over the project duration to advise on all aspects of the project.
This will be the first Canadian study to document the extent of the overuse of imaging for low back pain, and the first worldwide to include data from all relevant professions offering primary care for people with low back pain and who can refer for imaging. The outputs will be robust information about rates of inappropriate imaging for low back pain, along with predictors and reasons why inappropriate imaging is occurring. The study will also reveal differences in rates of recommending imaging among types of clinicians, and describe demographics and patterns of care for people with low back pain in primary care settings. Using both quantitative and qualitative results, knowledge translation strategies will be developed to address the issue of inappropriate imaging in these professions. Working with our project partners, the knowledge translation strategies will aim to be relevant, feasible and acceptable for each profession and the general public.
Institute for Clinical Evaluative Sciences
International Classification of Primary Care
Low back pain
Magnetic resonance imaging
Ontario Health Insurance Plan
Positron emission tomography
Theoretical Domains Framework
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The authors gratefully acknowledge the project partner organisations for their input to the study design and willingness to provide input to various aspects of the study. We thank: Amanda Smart and Sarah Grace Bebenek (Ontario Physiotherapy Association); Bob Haig, Marg Harrington and Valerie Carter (Ontario Chiropractic Association); and Leanne Clarke (Ontario College of Family Physicians). We also thank Hazel Jenkins (Macquarie University, Australia) for her detailed comments on an advanced version of the manuscript.
This study is funded by a Project Grant from the Canadian Institutes of Health Research (FRN 153164). The funding body will have no role in the design of the study and data collection, data analysis, and interpretation of data, nor any role in writing the manuscript.
Availability of data and materials
Ethics approval and consent to participate
Ethics clearance for this study was provided by the Queen’s University Health Sciences & Affiliated Teaching Hospitals Research Ethics Board (REH-736-18). The ethics approval covers all sites, and individual sites will give permission to carry out research and collect patient data as part of the consent process. All participants will provide written informed consent.
Consent for publication
The authors have no competing interests to declare.
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Data collection forms. (DOCX 331 kb)