Task | Key characteristics required |
---|---|
1. Identify a comprehensive list of potential members from a wide range of agencies. Use local knowledge, colleagues, internet search, snowballing through previous research participants | Patience and persistence to identify people and their correct names and addresses |
2. Create a database of names and addresses of potential members | Knowledge of computers |
3. Write to potential members explaining the study | Jargon free letter and information sheet |
4. Follow up phone call to arrange meeting | Persistence, patience, friendly and approachable nature, enthusiasm |
5. Attend a first contact meeting in participants place of work/home to introduce yourself and the project. | Friendly and approachable nature, enthusiasm |
6. Write to potential members to establish the best time and date for the meeting. Offer a choice for participants well in advance. Enclose slip and return envelope for people to respond. Request items for the agenda | Organisational and communications skills, persistence and patience |
7. Confirm the most convenient date for the meeting with all members (by email, phone, letter) | Organisational and communication skills |
8. Mail documentation (agenda and related papers) to members well in advance of the meeting | Organisational and communication skills |
9. Maintain contact prior to the meeting | Communication skills |
10. Preparation for first meeting: book venue, order refreshments, prepare visual aids, plan group work and activities, prepare handouts, arrange transport. | Organisational and communication skills |
11. Meeting Day. Build up a rapport between members and keep presentations to a minimum. Encourage participation from all members. Discuss expectations (and set up evaluation if required). | Friendly and approachable nature, enthusiasm, organisational, communication and facilitation skills. Knowledge of evaluation techniques. |
12. Write to members thanking them for their involvement. Include notes of the meeting and agreed action points. Request topics for the next agenda. | Communication skills |
13. Commence organisation of next meeting e.g. return to point 6. | Organisational and communications skills, persistence and patience |
14. Evaluate participation and outcomes (if required) | Knowledge of evaluation techniques. |